Administrative Associate

The Dodge County Historical Society / May Museum in Fremont, Nebraska is looking for an Administrative Associate to perform a variety of administrative, clerical and bookkeeping tasks. Under the general supervision of the Executive Director, the Administrative Associate will manage the day-to-day administrative duties, provide clerical and secretarial support to the Executive Director, coordinate events and workdays, maintain organizational calendar, provide additional staff support to board and committees, assist with the creation of print and digital communications, assist with organizational projects, and perform other duties as assigned. 

Compensation
● $20 - $25/hour

Benefits
● Flexible schedule
● 20 - 40 hours/week
● Possibility of hybrid schedule
● Paid Time Off
● Professional Development Opportunities

Responsibilities
● Answer and direct phone calls, emails, and other communications.
● Manage and maintain the museum's office, including filing systems, office supplies, and equipment.
● Assist with the maintenance of the museum’s internal and external calendar including scheduling of meetings and events.
● Ensure website and other digital platforms display accurate information and hours of operation.
● Coordinate general facility repairs, including assisting the Executive Director with preparing the facilities for opening and closing for the season.
● Assist with Board and Committee management including scheduling meetings, compiling and distributing agenda packets and minutes, and attending select meetings.
● Act as a liaison between the museum staff and Docent volunteers.
● Manage accounts payable, accounts receivable, and complete deposits.
● Process new memberships and donations, renewals, and changes in membership status.
● Work with the Executive Director to complete projects as needed including special events and serving as Docent on occasion.

Qualifications
● Experience with Quickbooks and associated systems, Microsoft Office Suite, and other office management software.
● Knowledge of social media platforms.
● Experience in marketing/graphics development is a plus.
● Strong multi-tasking skills.
● Excellent communication and interpersonal skills.
● Attention to detail and accuracy in record-keeping.
● Ability to work independently and as part of a team.
● Commitment to museum goals and visitor satisfaction.
● Demonstrates integrity and honesty, to present accurate and appropriate information, and exercise excellent judgment in regard to confidential information.
● Efficient in an environment with evolving priorities