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Advancement Associate

Reports To: Executive Director
FLSA Status: Non-exempt
Hours: 20 hours per week initially with the potential to transition to full-time. Monday through Friday although may vary depending upon schedule and staffing, which may include day, evening, night and weekend hours.
The Fremont Area Community Foundation (EOE) is a 501(c)3 nonprofit organization which exists to improve the quality of life in the Fremont area by connecting donor interests with community needs and serving as a leader and catalyst in the development of solutions. FACF is accredited with the National Standards for U.S. Community Foundations™—the industry benchmark for excellence in philanthropic practice.

Position Summary
The Advancement Associate will perform administrative, development, program, communication and account management duties in partnership with the Executive Director, Associate Director and Program Director. Position benefits include a flexible schedule and paid vacation.
Education and Experience
A 2- or 4-year post-secondary degree is preferred in the area of business/marketing; or three years related experience and/or training; or equivalent combination of education and experience.
Qualified Candidates will be detail-oriented and self-directed, have strong organizational and time-management skills, be a team-player, and have a passion for community.

To perform this job successfully, an individual must be a minimum of 18 years of age and must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Essential Duties and Responsibilities include, but are not limited to, the following:

  • Provide administrative support for Sustaining Drive (mailing, tracking and reporting)
  • Ensure donors are listed and recognized correctly in correspondence and publications
  • Process gifts to affiliate funds and generate acknowledgment letters
Gift Entry
  • Process gifts through the database system
  • Manage database updates
  • Deliver deposits to banks
  • Produce thank you letters
  • Work with ED and graphic designer to coordinate printing, mailing, and delivery of finished materials
  • Compile donor lists and grant lists
  • Assist with the promotion and execution of Foundation initiatives, e.g. Youth Philanthropy Grants and Nonprofit Leadership Program
Event Management (Annual Dinner, Scholarship Luncheon, Nonprofit Trainings, etc.)
  • Create invitations (print or online) and other materials, as needed
  • Provide administrative support for the event (mailing invitations, tracking RSVPs, preparing table assignments, etc.)
  • Provide check-in and other support at events
Fremont Area Big Give
  • Assist Program Director (PD) with preparation and execution of the Foundation’s Fremont Area Big Give event, including the current GiveGab online platform and communications, registration, and training for the participating nonprofits
  • Assist PD with the creation of graphics and promotional materials
  • Assist PD with the reconciliation process
Social Media Management
  • Assist PD with the execution of social media strategy
Website Management
  • Assist with website updates, e.g. new pages, forms, news feed items, etc.
  • Upload documents to board and committee portals on the website, as needed
  • Create landing pages for fiscal sponsors, as needed
  • Administrative support and scheduling
  • Provide meeting minutes
  • General office support
In addition, the Advancement Associate will perform other duties as assigned, such as attending meetings and taking minutes.

Other Needed Skills and Abilities
  • Good organizational skills with the ability to prioritize multiple tasks and deal with frequent interruptions.
  • Basic office skills such as phone skills, voice mail, copying, faxing, typing, and directing visitors.
  • Ability to function independently given assigned duties.
  • Ability to communicate, work, and interact with a variety of individuals.
  • Ability to apply common sense and judgment in solving problems and interpreting and understanding instructions furnished in written or oral form.
  • Must be able to make independent decisions when circumstances warrant such action yet reason when to involve the Executive Director.